07 Oct 25 TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS IN 2025
Project management tools have become the backbone of how creators, teams, and businesses stay organized in 2025. What used to be spreadsheets and sticky notes has evolved into interactive systems powered by Notion, Asana, ClickUp, and a dozen others that make collaboration seamless. Tech influencers have stepped into this world, teaching millions how to use these tools not just for work, but to redesign how they think and plan. They’re the ones turning “getting things done” into something inspiring, creative, and—most importantly—achievable. You’ll find them experimenting with automations, color-coded dashboards, and productivity methods that actually work in real life.
Some are developers who code their own integrations; others are designers who make workflows look like digital art. Together, they’ve made learning project management feel like hanging out with a friend who just happens to be really good at organizing chaos. These creators don’t just review software—they build systems that help people breathe a little easier. Their videos, templates, and guides have turned millions of messy desktops into streamlined control centers. Amra and Elma curates the top tech influencers teaching project management tools in 2025—the ones redefining how we organize the world around us.
25 TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS IN 2025 (Quick View)
| # | Name | Followers | Industry / Focus |
|---|---|---|---|
| 1 | Ali Abdaal | 6,440,000 | Productivity, Notion-based project systems |
| 2 | Kevin Stratvert | 3,890,000 | Microsoft Project/Planner/Teams tutorials |
| 3 | Leila Gharani | 3,400,000 | Excel/Power tools for project dashboards & PM |
| 4 | Thomas Frank | 3,010,000 | Notion workflows & team project systems |
| 5 | Jeff Su | 1,260,000 | Google Workspace, Notion for work PM |
| 6 | Scott Friesen (Simpletivity) | 520,000 | Trello, Asana, time-blocked project planning |
| 7 | Amy Landino | 489,000 | Planning systems, calendar & PM tool stacks |
| 8 | Francesco D’Alessio (Tool Finder) | 445,000 | Comparisons: ClickUp, Monday, Notion, Asana |
| 9 | Reza Dorrani | 380,000 | Power Platform, Planner, enterprise PM flows |
| 10 | Steve Dotto (DottoTech) | 317,000 | Productivity suites, Trello/Asana/Jira tutorials |
| 11 | Mike Tholfsen | 310,000 | Microsoft EDU, Tasks/Planner, Teams PM features |
| 12 | Adriana Girdler | 263,000 | Professional project management, MS Project |
| 13 | Tiago Forte | 233,000 | Notion + PARA method for projects/teams |
| 14 | Matt Ragland | 159,000 | Notion project planning for creators/teams |
| 15 | Peter Akkies | 103,000 | Todoist/Notion project setups & reviews |
| 16 | Louise Henry | 100,000 | Asana & ClickUp for online businesses |
| 17 | Layla Pomper (ProcessDriven) | 86,500 | ClickUp process design & PM training |
| 18 | Shu Omi | 82,300 | Tool stacks for organizing projects & life |
| 19 | Red Gregory | 75,000 | Notion databases for project tracking |
| 20 | Nicole van der Hoeven | 62,000 | Obsidian/knowledge systems for PM & testing |
| 21 | Bryan Jenks | 49,200 | Obsidian automations & project pipelines |
| 22 | Marie Poulin | 46,900 | Notion Mastery: team projects & ops |
| 23 | Paul Minors | 45,000 | Asana & Notion for client/team projects |
| 24 | Gareth Pronovost (GAP Consulting) | 39,600 | Airtable for projects & operations |
| 25 | Danny Hatcher | 30,000 | Obsidian/Notion note-to-project workflows |
25 TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS IN 2025
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #1. Ali Abdaal
Ali Abdaal is a former doctor turned productivity YouTuber known for breaking down complex systems into simple, actionable steps. With over 6.4 million subscribers, he teaches audiences how to use tools like Notion, Asana, and Todoist to organize both creative and professional projects. His tutorials often focus on workflow automation, time management, and practical applications of project management for individuals. Ali’s style is conversational yet analytical, mixing psychology and technology to help viewers optimize their habits. Beyond his videos, he runs courses that emphasize sustainable productivity and team efficiency. His influence has made Notion and similar platforms part of many creators’ daily lives.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #2. Kevin Stratvert
Kevin Stratvert is a former Microsoft program manager who simplifies corporate tools for everyday professionals. His YouTube channel, with nearly 3.9 million followers, is a go-to for tutorials on Microsoft Project, Teams, Planner, and OneNote. Kevin’s content bridges the gap between enterprise-level project management and practical personal productivity. He has a clear, hands-on approach that makes Microsoft’s ecosystem accessible to freelancers, educators, and remote teams alike. His walkthroughs often highlight real-world applications like setting up team dashboards or managing task dependencies. His teaching style has made complex Microsoft systems approachable for millions.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #3. Leila Gharani
Leila Gharani, an Excel MVP and data expert, helps professionals harness spreadsheets for advanced project management. With over 3.4 million subscribers, she shows how to use Excel and Power BI for tracking timelines, costs, and KPIs. Her tutorials are especially popular among corporate teams looking to build dashboards without expensive PM software. Leila blends analytical precision with practical examples, turning data visualization into an art. Her approach encourages efficiency through automation and clean reporting systems. She’s known for transforming traditional office tools into powerful project planning frameworks.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #4. Thomas Frank
Thomas Frank creates content on productivity, focus, and digital organization, teaching millions how to build efficient systems in Notion. His 3 million YouTube followers tune in to learn how to plan projects, set up templates, and manage long-term goals. Thomas simplifies complex workflows using visual design and logical structures. His philosophy revolves around clarity and balance, blending creativity with structure. Through his “Thomas Frank Explains” channel, he dives deeper into the technical setup of tools like Notion databases and automations. His tutorials empower both solopreneurs and teams to streamline their digital lives.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #5. Jeff Su
Jeff Su brings a corporate and practical spin to productivity, combining Google Workspace with Notion and automation tools. With over a million subscribers, he focuses on project systems that blend email, spreadsheets, and task trackers for work efficiency. His videos break down how professionals can stay on top of deadlines and collaborate seamlessly. Jeff’s background in business operations gives his content a polished, actionable tone. He’s known for integrating Google and Notion tools to replicate enterprise-level systems for individual creators. His channel has become a modern playbook for digital professionals balancing multiple workflows.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #6. Scott Friesen (Simpletivity)
Scott Friesen’s channel, Simpletivity, focuses on simplifying how people work through better tool management. With over 520,000 followers, he’s known for tutorials on Trello, Asana, and ClickUp that turn cluttered workflows into clean visual boards. His teaching emphasizes practical structure, reducing digital overwhelm and focusing on essentials. Scott’s tone is calm, direct, and friendly—perfect for viewers new to PM systems. He regularly compares tool features to help teams choose what fits their workflow best. His goal is to make productivity feel effortless, not rigid.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #7. Amy Landino
Amy Landino, author and host of “Detail Therapy,” helps creators and entrepreneurs master planning and time-blocking systems. Her 489K-subscriber channel dives into using digital planners and PM tools to structure creative businesses. Amy’s approach blends lifestyle and tech, connecting personal habits with productivity frameworks. She encourages viewers to treat time management like self-care, not just discipline. Her teaching often pairs goal-setting methods with project tracking tools. Amy’s videos empower women in business to balance creativity with accountability.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #8. Francesco D’Alessio (Tool Finder)
Francesco D’Alessio is the founder of Tool Finder and a YouTuber dedicated to comparing the best productivity platforms. With over 445K followers, he explores how apps like Notion, ClickUp, and Monday.com can shape personal and professional workflows. Francesco’s reviews are in-depth yet accessible, guiding users through setup, integration, and long-term adoption. His focus is on helping teams find software that suits their specific needs. He also shares insights into emerging PM tools and startup-friendly automation stacks. His content is both educational and forward-thinking.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #9. Reza Dorrani
Reza Dorrani specializes in Microsoft’s Power Platform, helping users automate tasks and manage enterprise projects. His 380K subscribers learn to streamline operations using Power Apps, Planner, and Teams integrations. Reza focuses on practical, workflow-driven tutorials that bridge business operations with low-code solutions. His teaching style appeals to both IT professionals and business owners. He often demonstrates how to create project dashboards without extensive coding. His work empowers teams to digitize and scale their processes efficiently.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #10. Steve Dotto (DottoTech)
Steve Dotto, a veteran tech educator, has been teaching digital productivity long before it became mainstream. His 317K subscribers rely on him for in-depth Trello, Asana, and Evernote workflows. Steve’s approach combines humor with clear, hands-on teaching. He demystifies the cluttered digital workspace, emphasizing simplicity and consistency. His tutorials often focus on how small business owners can manage projects with limited resources. His decades of experience make him one of the most trusted educators in the space.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #11. Mike Tholfsen
Mike Tholfsen is a product manager at Microsoft who teaches viewers how to maximize the potential of Microsoft Teams and Planner. His channel, with over 310K subscribers, is filled with tutorials for educators, teams, and enterprise users. He explains collaboration features that improve communication and tracking. Mike’s real-world product insights help users adapt quickly to new updates. His teaching has made Microsoft’s tools easier for classrooms and workplaces alike. His consistent focus on teamwork and accessibility sets him apart.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #12. Adriana Girdler
Adriana Girdler is a certified project management professional with over 20 years of industry experience. Her 263K-subscriber YouTube channel simplifies PM concepts for new managers and executives. She uses Microsoft Project and traditional Gantt-based methods to bring structure to chaos. Adriana’s teaching blends methodology with empathy, helping people stay organized under pressure. Her energy and enthusiasm make project management less intimidating. She’s a leading voice for practical, no-nonsense PM education.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #13. Tiago Forte
Tiago Forte is the creator of the PARA method and author of “Building a Second Brain.” His 233K-subscriber channel shows how to structure information in Notion and other digital tools for long-term projects. Tiago’s focus is on knowledge management as a foundation for productivity. He teaches viewers to build workflows that reflect how their minds work. His systems have influenced thousands of creators, entrepreneurs, and corporate teams. Tiago’s philosophy connects personal development with technological organization.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #14. Matt Ragland
Matt Ragland is a Notion expert and productivity coach who helps creators plan their content and workflows. With 159K subscribers, his tutorials focus on setting up dashboards and trackers that align with personal goals. He combines minimalism with practicality, emphasizing systems that grow with your business. Matt also explores journaling and analog planning alongside tech tools. His hybrid method shows how digital and paper planning can complement each other. His easygoing tone makes project management relatable for individuals, not just teams.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #15. Peter Akkies
Peter Akkies creates clear, structured videos on organizing life and work through Notion and Todoist. His 103K subscribers follow his tutorials on setting up project dashboards and daily task systems. Peter’s approach prioritizes calm productivity—building systems that reduce mental load. He’s known for showing people how to align digital tools with personal priorities. His consulting work expands on his content, helping teams adopt Notion effectively. Peter’s tutorials emphasize focus, control, and long-term planning.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #16. Louise Henry
Louise Henry teaches entrepreneurs how to scale their online businesses through Asana and ClickUp. Her 100K followers love her structured, step-by-step approach to workflow creation. She focuses on visual systems that keep creative projects running smoothly. Louise’s branding and design expertise make her tutorials visually engaging and easy to follow. She empowers freelancers and small teams to replace overwhelm with organization. Her goal is to help women-led businesses run efficiently without burnout.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #17. Layla Pomper (ProcessDriven)
Layla Pomper is the founder of ProcessDriven, a YouTube channel with over 86K subscribers teaching ClickUp and PM process design. She helps small businesses create repeatable, documented workflows that scale. Layla’s energy and transparency make her tutorials engaging and practical. Her background in operations brings depth to her tool reviews. She specializes in translating messy ideas into clean, efficient systems. Her goal is to make project management accessible for creative teams.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #18. Shu Omi
Shu Omi is a Japanese productivity creator who teaches minimal, clean approaches to managing projects. His 82K subscribers follow him for Notion templates and system design insights. Shu’s aesthetic-focused tutorials help creators simplify and automate their daily routines. He believes in designing tools that work naturally with human behavior. His calm and precise delivery makes even complex topics easy to grasp. Shu’s work bridges the gap between creative intuition and structured execution.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #19. Red Gregory
Red Gregory is a Notion creator known for turning advanced databases into visual, intuitive systems. Her 75K-subscriber YouTube channel and blog have become a resource for PM templates and logic formulas. Red’s tutorials guide users on customizing Notion beyond surface-level planning. She focuses on flexibility, teaching how to personalize tools for different work styles. Her aesthetic builds are widely shared across the Notion community. Red empowers creators to use Notion as a full-scale project hub.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #20. Nicole van der Hoeven
Nicole van der Hoeven creates tutorials on Obsidian, combining project management with knowledge organization. Her 62K followers enjoy deep dives into connecting notes, tasks, and projects seamlessly. Nicole’s content blends technical detail with storytelling, making complex workflows feel human. She teaches how to turn knowledge systems into action plans. Her engineering and testing background adds precision to her work. Nicole’s tutorials inspire professionals to build smarter, more flexible systems.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #21. Bryan Jenks
Bryan Jenks is an Obsidian power user and software developer who turns code-driven workflows into art. His 49K followers learn automation scripts and database setups for project tracking. Bryan’s focus is on open-source tools and data control. He encourages people to move away from rigid SaaS apps and build their own tailored systems. His tutorials combine creativity, logic, and deep customization. Bryan’s methods show how automation can save time while keeping full control.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #22. Marie Poulin
Marie Poulin is the founder of Notion Mastery and a leading educator on digital organization. Her 46K YouTube followers learn frameworks for managing client work, team projects, and operations. Marie’s style is calm and empowering, focused on building systems that support real-life priorities. She integrates design thinking into project management. Her platform offers structured learning paths for beginners and pros. Marie’s teaching emphasizes that organization is a creative act, not a chore.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #23. Paul Minors
Paul Minors helps freelancers and small teams improve efficiency through Asana and Notion. His 45K subscribers appreciate his detailed tutorials and client-focused strategies. Paul’s consulting background gives his lessons a grounded, results-oriented tone. He focuses on helping professionals balance workload, delegation, and systems thinking. His content often bridges the gap between personal organization and team alignment. Paul’s teaching helps people reclaim time through structured project management.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #24. Gareth Pronovost (GAP Consulting)
Gareth Pronovost teaches Airtable systems that simplify operations for small businesses. His 39K subscribers follow tutorials on automation, project tracking, and database management. Gareth’s real-world consulting projects often appear in his videos as live case studies. He believes that data-driven design can make teams more agile. His approachable tone helps viewers understand technical concepts fast. Gareth has become a leading voice in the Airtable automation space.
TOP TECH INFLUENCERS TEACHING PROJECT MANAGEMENT TOOLS #25. Danny Hatcher
Danny Hatcher blends academic structure with digital creativity, using Obsidian and Notion to build connected systems. His 30K-subscriber channel focuses on how notes evolve into full project workflows. Danny’s teaching connects thinking, writing, and doing in one environment. He emphasizes building knowledge bases that grow naturally with each project. His relaxed but thorough tutorials are ideal for learners who prefer context and reflection. Danny encourages people to treat project management as a personal art form.
CONCLUSION
Project management used to feel like a chore, but these influencers turned it into something people actually look forward to. Watching them build systems from scratch feels almost like watching someone tidy up your brain—everything starts to make sense. They’ve proven that structure doesn’t have to kill creativity; it can actually make space for it. Whether it’s a Notion dashboard, an Asana timeline, or a ClickUp automation, their tutorials show how even small tweaks can change the way people work.
What’s fascinating is how personal their setups feel—every color, every label, every automation says something about who they are. They make productivity look artistic without losing the practical side. More than just tool experts, they’ve become digital mentors, helping millions build confidence in how they organize their days. The best part? They keep evolving with the tech, finding new ways to make systems feel human. It’s no longer just about managing projects—it’s about managing energy, ideas, and time. And that’s why their influence keeps growing with every click, template, and workflow shared.
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